vacancy

The candidate shall be responsible for:

• Overall Planning, Construction and Maintenance of all infrastructural facilities.
• Preparing the tender document including its technicalities and proper contractual documents of approved vendors before the work order or purchase order.
• Formulating, implement, review and continuously update the policies and procedures related to all the operations of the civil and maintenance department.
• Training and development of manpower and their annual appraisal.
• Maintenance work of carpentry, electrical, plumbing, civil, cooling system, water,sanitation, STP, welding and other External Agency’s work.
• Overall water supply inside the campus.
• Supervising and handling of manpower.
• Record keeping of the department including attendance of workers and their payment.
• Planning and execution of projects.
• Conduct audits and shall be involved in quality enhancement practices.
• Registration of Contractors and laborers.
• Appointment and taking disciplinary action for related persons.
• Estimating expenditure on staff salaries and allowance, maintenance contracts, training, purchase of equipment, materials, tools, instrument and furniture.
• Drafting, finalizing and implementing maintenance schedule through system of complaint registers and work orders.
• Processing of bills of all engineering and maintenance work include bills for water, electricity, fuels etc.

Duties:

• Shall be available on “on-call” basis during off hours for emergency situations.
• Must be highly safety conscious and actively involved in maintaining a safe work environment throughout the campus.
• To work as Member secretary for Building & works committee, maintenance & housekeeping committee, water supply, hygiene and sanitation, and environment and gardens committee.

• Shall work as a part of the project management team, reporting to the Project Manager/Incharge.
• Shall be responsible for all aspects of the project relating to building services.
• Shall ensure that the day to day duties are performed professionally and expeditiously to support the ongoing progress of the report.
• Shall have to review plans and specification according to approval plan.
• Shall have to manage to oversee the work of subordinate staff contactor, architects or engineer.
• Shall have to prepare plans, details, specified and cost estimated of plumbing, heating, ventilating, air conditioning and general piping system.
• Shall have to analyze mechanical, electrical and plumbing engineering problem and formulate solutions.
• Shall have to identify problems in design, plan if any and repair in same to the Project Manager.
• Shall continually review the contractor’s construction schedule during the progress of site works with regards to MEP services and report to the project director on the same.
• Shall manage the day to day work of the MEP team.
• Shall undertake general project site observation/inspection of the mechanical services works for contractor’s adherence to the approved drawing and consultant’s specification, good working practices, and construction schedule.
• Shall monitor and promote health and safety on the site. Record and report any breaches to the project manager. If required stop the construction works if unsafe practices are being followed and report the same to Project Manager.
• Shall attend project, site progress and any mechanical services related technical meeting as directed by the Project Manager.
• Shall facilitate problem solving, as may arise, between MEP subcontractors during construction.
• Shall validate design issues related to MEP and suggest alternative solutions.
• Shall direct, monitor and control the activities of MEP contractors such as HVAC, ELV, Electrical power and lighting fire fighting services plumbing.
• Shall be responsible for coordination and administration of MEP related materials, systems and shop drawings submittals.
• Shall ensure that MEP contractors adhere to project safety regulations.
• Shall assist in the testing and commissioning of MEP equipment.
• Shall manage day to day work with the MEP team.
• Shall witness mechanical system final testing and commissioning.
• Shall attend project, site progress and any mechanical services related technical meeting as directed by the Project Manager.
• Shall attend the Project Manager’s internal meetings.
• Shall set up meetings to resolve specific site problems as required to minimize program delays.
• Shall monitor quality of the contractor’s construction installations.
• Shall ensure that daily progress reports are produced with regards to MEP works.
• Shall maintain a site diary.

• B.E. Civil Engineering
• 5-7 years of experience in project management within construction

• To Determine and define scope of work and deliverables
• To Predict resources needed to complete project
• To Obtain necessary permits, approvals, and other regulatory prerequisites
• To Draft and submit budget based on scope of work and resource requirements
• To Manage costs in order to meet budget
• To Provide direction over contracts and subcontracts
• To Manage construction schedule and activities
• To Issue progress updates as needed regarding costs and timelines
• To Ensure work is done in compliance with all relevant building and safety codes
• To Select and manage subcontractor and supplier relationships
• To Coordinate efforts across entire project between architects, designers, engineers, and subcontractors

• Bachelor’s / Diploma degree Civil
• 3-5 years of experience in project management within construction

• Develop and implement project work plans and review as appropriate to meet changing needs and requirements.
• Identify construction issues to be resolved through site surveys for potential locations.
• Convey and assist in negotiating with public and private providers of power sources.
• Conduct onsite visits and coordinate with construction crew and operations personnel continuously.
• Convey and supervise contractors and subcontractors.
• Develop, maintain and improve any business relationships vital to division success.
• Establish and manage relations with independent contractors, vendors and negotiates best possible rates for their products and services.
• Conduct quality control for work performed by independent contractors.
• Evaluate project and recommend report to identify issues and opportunities to improve performance going forward.
• Interact clearly, constructively and positively with all organizational departments to ensure projects are completed effectively and with minimal disruption to planned events.
• Participate actively as projects team member to improve department efficiency, reduce costs and assist in improvement of product through customer experiences.
• Encourage communication of information between departments.
• Supervise and stimulate procurement activities as required ensuring on time delivery of components and equipment.
• Develop and maintain relations with clients as required establishing correct interfaces and presenting professional image.
• Support cost saving development initiatives and delivery process improvements.

• Accomplishes construction human resource objectives by selecting, orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees; communicating job expectations; planning, monitoring, appraising job contributions; recommending compensation actions; adhering to policies and procedures.
• Manages sub-contractors by locating, evaluating, and selecting sub-contractors; monitoring and controlling performance.
• Meets operational standards by contributing construction information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying construction management system improvements.
• Meets construction budget by monitoring project expenditures; identifying variances; implementing corrective actions; providing non-project annual operating and capital budget information.
• Accomplishes construction project results by defining project purpose and scope; calculating resources required; establishing standards and protocols; allocating resources; scheduling and coordinating staff and sub-contractors; evaluating milestone assumptions and conclusions; resolving design problems; evaluating and implementing change orders.
• Approves construction projects by conducting inspections at critical phases; obtaining approvals from buyers.
• Prevents fines and interruptions by complying with, and enforcing, codes.
• Maintains safe, secure, and healthy work environment by following and enforcing standards and procedures; complying with legal regulations.
• Updates job knowledge by tracking and understanding emerging construction practices and standards; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

• Bachelor Or Master Degree OR other equal degree in Accounting.
• Three to five years accounting experience (in Hospital preferably)

• Preparing financial papers for vendors, perform account receivable duties and assist with preparing the hospital’s budget.
• An accounts officer manages the financial bookkeeping of Hospital
• Apply basic accounting knowledge and techniques to all areas of work, including routine costing and variance analysis.
• Processes invoices, records payments, and track expenses of the organization.
• An accounts officer supervises other staff members who assist with the bookkeeping duties.
• Each expense must be cross-checked with the corresponding invoice, to ensure that the billing is accurate.
• Sends bills to customers; processes refunds;
• Interacts with collection agencies on past-due accounts; and, works to resolve billing disputes.
• write monthly reports to determine whether the financial information generated are accurate
• To create and monitor internal auditing procedures and to solve problem when accounting numbers are not in sync.
• Management of petty cash transactions.
• Controlling credit and ensuring debtors pay on time.
• Reconciliation of direct debits and finance accounts.
• Ensuring all payments amounts & records are accurate.
• Preparation of statutory accounts.
• Working with purchase ledgers and spreadsheets.
• Planning and budget control.
• Assisting qualified Accountants with audits.
• Preparation of financial reports.
• Analyses accounts to trace discrepancies or errors.
• Assist in preparation of annual cost report.

• Ensuring smooth operational activities, processes and policies in support of organizations mission -specifically, support better management reporting, patient flow and management, business process and organizational planning.
• Develop standardized Support Services reporting formats and presentations across specialties.
• Responsible for smooth functioning of all the support service departments in a hospital.
• Play a significant role in long-term planning, including an initiative geared toward operational excellence.
• Regular meetings Supervise and coach office manager on a weekly basis.
• Responsible to handle ambulatory services.
• Responsible to handle laundry services.
• Responsible for the management of outsourced agencies.
• Management of Housekeeping and security services
• Develops and delivers standardized workflow policies and procedures for the on boarding process and applicable systems. As well as implementing process improvements and streamlining process flows to support the department’s goals and other departments as needed.
• This job description is not intended to be all inclusive. Candidates may perform other related work to meet organizational needs

• Ensures proper discipline of staff in Wards/ Floors
• Ensures admissions received in the system & discharges are completed on time in the system
• Resolves Issues related to Bed Management
• Provides trainings to nurses, doctors, ward incharges
• Ensures Patient care and satisfaction (In- Patient, Out- Patient)
• Supervises the duties of staff on the respective floor
• Feedback to chairman/ HOD on compliance to quality standards, Medical Record audit and significant incidences.
• Ensures that employees are placing doctor visits, bedside procedures like bedside ECHO, ECG /any other procedure, equipment used, discharge advice
• Personally handle queries to ensure accurate courteous communication, providing all required information.
• Provide an effective communication link between patient and medical staff
• Maintains quality service by establishing and enforcing organization standards.
• Ensure service is proactive responsive whether in person, on the telephone or via mail
• Prepare reports to track performance of employees to enhance efficient evaluation.
• Maintain efficient standard operating system for company and evaluate same.
• Determine personal objectives and ensure achievement of target to ensure high quality service and products for better performance.

• Assigns workers their duties and inspects work for conformance to prescribed standards of cleanliness.
• Investigates complaints regarding housekeeping service and equipment, and takes corrective action.
• Prepare checklist for cleaning and ensure cleaning are as per infection control guidelines.
• Coordinates work activities among departments.
• Conducts orientation training and in-service training to explain policies, work procedures, and to demonstrate use and maintenance of equipment.
• Evaluates records to forecast department personnel requirements.
• Makes recommendations to improve service and ensure more efficient operation.
• Prepares reports concerning room occupancy, payroll, and department expenses.
• Take daily rounds to determine need for repairs or replacement of furniture or equipment, and makes recommendations to management.
• Attends staff meetings to discuss company policies and complaints.
• Issues supplies and equipment to workers.
• Establishes standards and procedures for work of housekeeping staff.
• Records data regarding work assignments, personnel actions and prepares periodic reports.
• Screens job applicants, hires new employees, and recommends promotions, transfers, and dismissals.
• This job description is not intended to be all inclusive. Candidates may perform other related work to meet organizational needs

• Prepare & maintain total medical equipment of Hospital.
• Weekly stock & maintenance report.
• To know all suppliers related to their equipments.
• To survey & analyze damage/dysfunction of Medical Equipments.
• To get these equipments repaired when there is any fault.
• To look after supply of ECG papers, RBS strips & other accessories etc.
• To look after CO2, O2 and NO2 – central lines, manifold, cylinders availability & prompt supply.
• To provide necessary support & training to medical & non-medical staff regarding knowledge, usage & equipments.
• To maintain & look after RO plant.
• Any other work related to Medical Equipments assigned by Management.
• Emergency on call.
• Quality Indicators: Equipment downtime
• Key Performance Indicators: Minimizing equipment down time, Maintenance, upkeep and calibration of all equipments, Training sessions conducted on proper use of equipment.

• To take two rounds daily of Hospital, Morning & Evening, inform the report to GM & Medical Superintendent as per need.
• Carry out tasks assigned by the Management in regard to PR & Doctor Liaison.
• To gather day to day negative feedback and discuss with GM – Opr and Medical Superintendent and find out the immediate solutions with no future repetitions.
• Generating the Monthly feedback reports of all collected feedback.
• Monthly MIS reporting for Feedbacks
• Find out the departmental performance report based on feedback reports.
• Meeting the Consultants regularly during their rounds and finding the feedback from them as well. Consultants should have good rapport & can get their problems listened to & solve as soon as possible.
• Assist the GM and Medical Superintendent as & when required.
• Coordinates, through organizational leaders, educational activities regarding standards, systems and other quality improvement methodologies.
• Manage the patient satisfaction survey, consultant survey, internal audits and track recommendations for corrections of identified deficiencies.
• To meet with staff members to interpret changes in managerial procedures.
• To meet with members of community and to promote good public relations for the hospitals.
• To attend meeting of professional civic and service organizations as a representative of the hospital when asked.
• Patient care facilitation
• Facilitating Medical Health checkups.
• Patient problem solutions
• Patient feedback
• Doctors feedback
• To show Hospital to Guests.
• Direct doctor’s queries to concern department/s i.e. Administration, Medical Superintendent, Mediclaim and Account.
• Personally meet each patient on daily base to get feedback from them and direct them for their queries and issues.
• Oversee discipline of staff for their work profile, Time Punctuality and uniform, ID cards and Behavior and report them to concern HODs and as and when to GM and Medical Superintendent.

• Develop pricing strategies, balancing firm objectives and customer satisfaction.
• Identify, develop, and evaluate marketing strategy, based on knowledge of establishment objectives, market characteristics, and cost and mark-up factors.
• To take care of all the publishing material of the hospital namely: information booklet, leaflets, handbills, brochure, and other related materials. These shall include the content, design, creativity and proof – reading etc.
• Formulate, direct and coordinate marketing activities and policies to promote services.
• To execute the various activities planned as per the phase wise Marketing plans for example, CMES, Workshops Camps, Patient Education Program, Life –Style Management Program Etc.
• Compile lists describing service offerings.
• Evaluate the financial aspects, such as budgets, expenditures, research and development appropriations, and return-on-investment and profit-loss projections.
• Direct the hiring, training, and performance evaluations of marketing staff and oversee their daily activities.
• Coordination with respective service head and service providers (eg Consultants, Admin departments etc…) on service specification, understanding and ensuring smooth functioning
• Confer with legal and bylaws requirement e.g. obtaining legal/concern authority permissions
• Coordinate and participate in promotional activities, working with NGOs, government programs etc.
• Initiate market research studies and analyze their findings.
• To explore newer geographical area new markets, for customer target for hospital.
• To do regular fieldwork to understand and develop sound marketing plan.
• Maintaining websites and looking at data analytics