Consultancy Policy

Introduction

Sumandeep Vidyapeeth aims to be an entrepreneurial university and an exemplar of best practice in the way it engages with client organizations. The University recognizes that consultancy work and external activity undertaken by staff forms a core and valuable part of its function as a university. In particular, it is part of the “Knowledge Exchange” portfolio and assists in developing mutually beneficial relationships with commercial, public and third sector organizations. Therefore, the University has established this policy to support all staff in the delivery of approved consultancy.

Purpose

  • This policy is intended to provide a clear framework for those university staff engaged in, or who wish to engage in, consultancy.

Exclusivity of Service and Fiduciary Duty

  • The University encourages transfer of knowledge through consultancy and external activity within the terms of the employee’s fiduciary duty to the University. This incorporates the duty owed to the University by each employee, to act in its best interests, never to engage in activity which might bring the University into disrepute and to request the permission of the employer to undertake any employment outside the terms of the employee’s contract of employment.
  • The university staff members are not permitted to take on work with or for any organization other than the University without permission.
  • The University expects all members of staff to comply with this policy and regards any breach as a serious matter which may result in disciplinary action being taken in accordance with the University’s policies and procedures.

Definitions

Definitions relevant to this policy:

  • Consultancy – means work of a professional nature, undertaken by University staff in their field of expertise, for external clients, for which payment is usually made. Consultancy may be University Consultancy or Personal Consultancy, as defined by this policy.
  • University Consultancy – this is consultancy work undertaken by an individual academic, or other member of staff (including technicians), or a team of collaborators, departments or schools, on behalf of the University. Such consultancy will be undertaken within the terms of the member of staff’s contract of employment.

Approval

The Research Cell of Sumandeep Vidyapeeth has authority to approve Consultancy.

In making the decision, following criterions will be considered:

  • The University’s strategic objectives for Research and Knowledge Exchange (Innovation).
  • Arrangements in place for ensuring that core activity is not adversely affected by the Consultancy.
  • Individual workloads.
  • The reputational risks and benefits of engaging in the activity.

University Consultancy

University staff engaged in approved university consultancy will be given support and assistance by the University. This includes:

  • Expertise and support from faculty based knowledge exchange support staff or the research and knowledge exchange office.
  • Expertise and support from financial and legal services (to advise on appropriate contract terms and financial/tax aspects).
  • Insurance cover through the University’s policies.
  • Any university consultancy work requires the preparation of a business case which should be discussed and authorized by the research cell of Sumandeep Vidyapeeth.

The business case will ensure that all relevant issues are dealt with, for example:

  • Tender issues.
  • Full commercial costing.
  • Insurance arrangements.
  • The contractual framework.
  • Intellectual property.
  • Recording and storage of documentation.
  • Impact on workload

Costing & Pricing

  • Advice will be provided on the pricing of contracts for University Consultancy in accordance with the University’s policy on costing and pricing. This will help staff ensure that account is taken of the prevailing market and competitive conditions. Staff should not, under any circumstances, discuss pricing with a client before discussing the project with the Research cell of Sumandeep Vidyapeeth.
  • Consultancy work is currently subject to GST, and the prevailing rate of GST will be charged in addition to the approved price.

Use of income from Consultancy

Any income generated from approved University consultancy contracts will be first applied to meet the full economic costs and overheads incurred by the University.

  • On completion of the project any surplus (after full costs have been charged) will be distributed to personnel involved and to the constituent institutions according to the university policy resolved from time to time.
  • Amounts paid to faculty cannot be drawn in cash. However, Faculties and Departments are encouraged to recognize the contribution made by members of staff undertaking consultancy in their allocation of resources.
*  Framed on 1st Aug 2015
*  Amended on1st April 2018